What is "Embedding Images?"
Embedding images is just a fancy way to say "display a picture inline, rather than as an attachment." This is commonly used by businesses to add their company logo to email signature lines.
"How do I add an image (logo) to my signature line?"
Before you can insert the image in an email, it has to be hosted on a web server and accessible via a URL (i.e.ImageShack is a free service designed for this very purpose.
- Create a free user account at an image hosting site such as http://imageshack.us/ or http://tinypic.com/. Or grab a direct link from the image from your website.
- Upload either jpg or png images to your account.
- Set image access to public.
- Copy the direct link URL to the clipboard
"How do I add my website link to my signature?"
Before you add your website address you need to decide do you want people to see the actual URL or would you rather have them see the Company name to go to your website. Either way, you need to go and copy it so you paste it when needed.
Decide which you wish to add first and go and copy the URL to your clipboard, then you are ready to insert it in an email signature. Please follow these instructions:
- Navigate to the Email tab in Chronicle and click New Message.
- In the New Journal window click 'Insert' and select 'predefined text'.
- Next, in the Insert Text window, click 'Add'
- Create the text portion of your email signature and position the cursor where you would like the image and/or website address to be placed. Click 'Insert Image' or 'Insert Hyperlink'.
- Paste the URL you previously copied to your clipboard by clicking the button 'Paste From Clipboard' for images or pressing Ctrl + V on your keyboard to paste. For the website address you save it twice OR type your Company name in the caption field and paste the URL in the URL field. Click Save or next when the URL is in place.
- For images you will notice the URL surrounded by brackets have been inserted in the message. Be sure not to modify this element of the message. For your website you will simply see the clickable link. You may now click 'Save & Close' which takes you back to the insert text screen.
- At this time you can format how your signature will look by selecting a font, font color, or font size. When ready, click save and close.
- To have this signature automatically inserted to all new journal entries you make you must select the text block you want automatically inserted and then check the box to the right that says to "automatically insert this text in new journals".
- You can insert images and website links in as many predefined text blocks as you like but only one can be automatically added to all new journal entries as your signature.
Why do I save my logo or image on another site instead of on my Chronicle server?
Since Chronicle saves a copy of everything that you email, we do not want your server to be filled up with copies of your logo. Therefore, we have chosen to store it somewhere else, such as a free service that stores images, where the email will pick up the logo on its way to the receiver of the email.